Bamboo OEM Pre-Shipment Inspection Checklist

Freeze the inspection basis before the visit

A useful inspection starts with a controlled product definition. Put the purchase order, product or part number, drawing revision, material construction, finish reference, approved sample ID, packaging artwork and accepted deviations in one review pack. If the order changed after sample approval, identify the affected checks and approve the new revision before inspection.

If the reference is not yet controlled, first use the bamboo product sample approval checklist. For drawing-led parts, settle datum, tolerances, holes, slots, grain, visible faces and edge requirements with the CNC and DFM checklist.

Define the inspection plan

Eight pre-shipment inspection checks

Write product-specific defect examples

Terms such as “scratch,” “colour difference” or “dimension out” are too vague on their own. For each relevant defect, state the surface or feature, limit, measurement or reference, allowed location or quantity, and severity. A cosmetic mark on an unseen packaging insert is different from a splinter on a handled edge or a wrong hole position in a mating component.

• Critical: define conditions that create an unacceptable safety, legal or essential identity risk for this product.
• Major: define failures likely to prevent intended assembly, sale or use, or to depart materially from the approved specification.
• Minor: define limited workmanship or appearance differences that do not meet the recorded standard but are less likely to impair intended use.

These descriptions are planning categories. Their final meaning, sampling and limits must come from the buyer-approved inspection plan and applicable requirements.

Copy this inspection record

Use these fields in the buyer’s quality system, inspection form or spreadsheet. The browser Print function can save this section as a PDF for internal review.

Close failures before shipment

1. Identify the nonconformity. Cite the controlled requirement and record the observed result and affected quantity.
2. Contain the lot. Separate affected units and prevent loading while the decision is open.
3. Agree the action. Rework, sort, replace, accept a named deviation or reject according to written authority.
4. Verify the action. Record the reinspection scope and result. Do not treat a promise to fix as a passed reinspection.
5. Release the matching shipment. Link the final inspection status to the packing list, carton or pallet identity and the agreed shipping terms.

For packaging risk, use the bamboo packing and shipping guide. Confirm order-specific certification and report scope on the certifications and compliance page.

Pre-shipment inspection questions

Does HTR use one AQL for every order?

No universal plan is appropriate for every panel, component, knitting tool, finished product or defect. The quotation or inspection brief should identify the buyer-agreed sampling and acceptance method.

Can an approved sample replace production inspection?

No. The approved sample and drawing provide the comparison basis. Production inspection checks the selected lot against that basis and the agreed acceptance plan.

Can a third party inspect the order?

Third-party inspection can be arranged when agreed before shipment. The buyer should provide or approve the scope, timing, access, sampling, criteria, report format and decision authority.

Does a passed inspection guarantee every unit or the final consumer product?

An inspection reports the defined checks on the identified lot and selected units. It does not replace product validation, laboratory testing, legal compliance or checks outside the written scope.